Data protection

The aim of the data protection concept is to present the data protection aspects in comprehensive documentation. It can also serve as the basis for data protection audits. This is not only intended to ensure compliance with the European General Data Protection Regulation (GDPR) but also to provide evidence of compliance.

Preamble

Munich Kyiv Queer’s press work is primarily aimed at journalists from the local and scene press who deal with topics for the lesbian, gay, bisexual, trans and inter-community, LGBTI for short, in Ukraine. We have been firmly established in Munich since 2012, and the press knows our work. We know exactly what interests journalists and have an extensive network that includes all relevant print and online publications from the local and trendy press. We regularly deliver press releases, press photos and complete folders, flyers and press photos that report on our activities, events by and with Munich KyivQueer or events in which Munich Kyiv Queer is involved or which Munich Kyiv Queer is affected by. We pay special attention to the correct data processing and storage of journalists’ contact details for communication purposes.

Privacy Policy and Responsibilities

• Munich Kyiv Queer is a loose initiative group and uses the infrastructure of the sub. The sub-board is therefore responsible for data protection.
• All data protection goals for PR in the sub are based on the data protection regulations of the association and are individually adapted to the handling of contact details of journalists.
• Our volunteer employees are regularly made aware of the need to comply with internal data protection rules.
• We strive to continuously ensure and improve data protection.

Handling of data from journalists

• Journalists’ contact details (first name, last name, position, address, email address, telephone and mobile number, areas of interest, if applicable) are only saved if there is either a legitimate interest or a declaration of consent.
• All journalists’ contact details are treated in accordance with the provisions of the General Data Protection Regulation. We implement the necessary technical and organizational measures based on the latest technology.
• All press mailing lists are regularly updated and brought up to date. Journalists can unsubscribe from the press distribution list at any time in person, by post or by email. All stored data will then be deleted immediately.
• Press mailing lists including contact details may not be passed on to third parties.
• When working with members of Munich Kyiv Queer and external parties, e.g. from the Munich LGBTI community who work on topics with us, data is only shared if it is in the legitimate interests of everyone involved. If, for example, an interview is arranged between a colleague or external person and a journalist, we ensure that we receive the express consent of the journalist to provide personal information to employees of Munich Kyiv Queer / To pass on to external parties. In addition, both parties will inform you that the data is only relevant in the context of this interview and may not be used for personal purposes.

Handling of data from volunteer employees of Munich Kyiv Queer and external parties

• Data from employees and external parties (first name, last name, position, address, email address, telephone and mobile number) are only saved if there is either a legitimate interest (order) or a declaration of consent.
• All contact details are treated in accordance with the provisions of the General Data Protection Regulation. We implement the necessary technical and organizational measures based on the latest technology.
• When working with journalists, data is only shared if it is in the legitimate interests of everyone involved. For example, if an interview is arranged between an employee of Munich Kyiv Queer / External and a journalist, we ensure that we receive the express consent of the employee / external to provide personal information to the journalist to pass on. In addition, both parties will inform you that the data is only relevant in the context of this interview and may not be used for personal purposes.
• Every journalist has the right to information about their own data, the correction and deletion of the same and of course the right to object to consent, which must be given voluntarily.